One message on WhatsApp. One tap to the interview.
Applicants who opt in get the link and two reminders on WhatsApp, reply in the same thread, and take the live video interview with Emma from the same phone. Every message lands on their timeline, next to the scorecard.
Invites and reminders · Opt-in first · Built for staffing teams
Helping Hands Staffing
+1 (512) 555-0190
Mon, Oct 27
Start your interviewWith Emma · about 10 minutesscreenwith.ai/i/…Questions or an accommodation? Reply here. Reply STOP to end messages.9:02 amTue, Oct 28
- 1 tapFrom message to interview
- The link opens the interview in the phone browser. No app, no account.
- 2Reminders at most
- At 24 and 72 hours. Both stop the moment the applicant finishes or declines.
- STOPWorks on any message
- One reply ends the messages, saved with its time. The application stays open.
- 1Timeline per applicant
- Email and WhatsApp side by side, with every reply, next to the scorecard.
Seen on the phone. Kept on the record.
The invite lands where applicants already look, and nothing about it goes missing.
Delivered, read, replied
Each invite shows how far it got, on WhatsApp or email, without anyone asking.
Reminders that know when to stop
Two nudges at most. Finishing, declining or STOP ends them at once.
Replies go to a person
A question lands with a recruiter on your team, who answers in the same thread.
01 · From opt-in to interview
Everything between the application and the interview.
01 / 06
Opt-in before the first message.
The applicant chooses WhatsApp on your application form. The choice, the wording they saw and the time are saved with their record.
Apply · Home Care Aide
Helping Hands StaffingOptional. Without it, the invite comes by email only.
02 / 06
Your words, per role and language.
Write the invite once per role. Placeholders fill in the name, company, role and link. The applicant gets the version in the language they chose.
Invite template · Home Care Aide
WhatsAppHi {first name}, this is {company} via ScreenWith AI. Thanks for applying for {role}. Your first interview is with Emma, our AI interviewer: about 10 minutes, on your phone, whenever suits you. {link}
Questions or an accommodation? Reply here. Reply STOP to end messages.
Sent in the language the applicant chose when applying.
03 / 06
Reminders that stop on their own.
One at 24 hours if the link was not opened, one at 72 hours if the interview was not started. Finishing, declining or STOP cancels what is left.
Reminders · Home Care Aide
Both channels- 24 h after sendingIf the link was not opened
- 72 h after sendingIf the interview was not started
- Link closesAfter 7 daysYour setting
Stops on its own
Finished, declined or STOP cancels anything still due.
04 / 06
Sent, delivered, read, opened.
Each message shows how far it got and when, on WhatsApp and on email, so nobody has to guess whether the invite arrived.
Invite · WhatsApp
Maria S.- SentMon 9:02:04 am
- DeliveredMon 9:02:06 am
- ReadMon 9:38 am
- RepliedMon 9:40 am
- Link openedTue 7:31 pm
- Interview finishedTue 7:43 pm
05 / 06
Replies reach a recruiter.
A question goes to a person on your team, who answers in the same thread as your company. Only the invite and the reminders are automatic.
Reply · Maria S.
Assigned to Jordan R.Of course, Maria. Tonight is fine, the link works until Monday.
The invite and the reminders are automatic. Everything else is a person.
06 / 06
STOP, HELP and accommodation requests.
STOP ends the messages at once and keeps the application open. HELP says who is messaging and how to reach a person. An accommodation request goes to your team and stays out of the score.
Applicant replies
Handled on the record- Luis O.STOPDone. Helping Hands Staffing will not message you again. Your application stays open.
Opted out · Oct 28, 6:12 pm · reminders cancelled
- Ana P.HELPThis is Helping Hands Staffing, messaging through ScreenWith AI about your application. Reply here to reach a recruiter. Reply STOP to end messages.
Sender and contact sent · Oct 28, 8:05 pm
- Dana K.I need an accommodation for the interview.Noted, Dana. A recruiter will get back to you about it.
Accommodation request · sent to Jordan R. · not scored
02 · Alongside email
Email and WhatsApp, one timeline.
- Same link, same interview, whichever channel they chose
- Email to every applicant, WhatsApp to those who opted in
- Every message and reply on one record, beside the scorecard
Invite channels · Home Care Aide
48 applicants- EmailEvery applicant
- WhatsAppApplicants who opted in · 31
Same link, one timeline
- Maria S.EmailWhatsApp
- Jamal R.Email
- Ana P.EmailWhatsApp
03 · Trust
Messages the applicant asked for.
Nobody hears from you on WhatsApp until they choose it, every message says who is writing, and one word ends it.
- Opt-in before the first messageNothing is sent until the applicant chooses WhatsApp.
- Sender named every timeYour company, and that it comes through ScreenWith AI.
- STOP honored at onceOne reply ends the messages. The application stays open.
- HELP answeredWho is messaging, and how to reach a person.
- No cold messagingApplicants who opted in, and only them. No lists.
- Kept with the recordOpt-in, messages and opt-outs stay on the timeline.
04 · Questions
WhatsApp invites, plainly answered.
Something else? support@screenwith.ai
See the interview itself on the AI interviewer page.
Is the interview on WhatsApp?
No. WhatsApp carries the invite, the reminders and any replies. The interview itself opens in the phone browser from the link, live on camera with Emma, Elena or Daniel, and takes about ten minutes.
Who can we message on WhatsApp?
Applicants who applied to you and chose WhatsApp on your application form. The choice is saved with its time and the wording they saw. No lists, no cold outreach.
What does the applicant see?
Your company name, the role, that the interview is with an AI interviewer, about how long it takes, the link, how to ask for an accommodation or a person, and how to stop the messages. You write the wording per role. The sender and STOP lines are always included.
What if they never reply or start?
They get at most two reminders, at 24 and 72 hours, and the link stays open for seven days. Nobody is rejected for not answering. The record shows what was sent and when, and your team decides what to do next.
What happens when someone replies STOP?
Messages end at once and any reminder still due is cancelled. The opt-out is saved with its time, the application stays open, and your team sees it on the timeline. HELP gets a message naming the sender and how to reach a person.
Can applicants ask questions in the thread?
Yes. A reply goes to a recruiter on your team, who answers in the same thread as your company. Emma does not message anyone. Only the invite and the reminders are automatic.
Does it work with email invites?
Yes. Email goes to every applicant and WhatsApp to those who opted in, with the same link. Both channels, every status and every reply sit on one timeline next to the scorecard.
Which languages can the invite be in?
The ones you write. Each role can carry one template per language, and the applicant gets the one that matches the language they chose when applying.
Interview everyone. Decide with evidence.
Your team makes the call. We handle the first round.